I keep my tenant records for seven (7) years and then shred them. Most tenant records have personal information and credit card numbers that you need to protect and you should store them in a unit that is locked at all times.
I will have my managers put old tenant records in alphabetical order in a box each month and mark the month and year on the outside. This makes it easy to find a record if you have to go back for some reason.
Then after tax season I will dispose of the 8th year records by taking them to a shredder. Never, throw records into the dumpster behind the office.
|