We have an additional form where tenants can designate other persons allowed to enter the unit.
How much information are we allowed to give these "authorized" persons? ie: entry code, cut lock, information on tenant etc.

We offer the same form and we really encourage our tenants to fill this form out upon rental. However I will only give the person the gate code and allow them into a hallway, the rest is up to them. I do not allow that form to authorize a lock cut simply because of the risk involved. If the relationship between the tenant and the other party went sour and the tenant failed to remove them from the list, I do not want the liability. However, you need to refer to your laws, depending upon which state you are in to see what this form legally allows you to do and discuss with any party other than the tenant. Once you have found that out, I would recommend that you make certain your form includes these details and that your tenant understands it. I also go one step further and when a party that is on our form is here and requesting information, I of course check there I.D. and make a copy of it. I then write down on the copy what they were requesting, time of day, date and what information was given and by whom.I do however encourage my tenants that feel they may have an issue with getting another party a key, fill out a Hold Key authorization form and if we are keeping a key to there unit, I am allowed to give the person on the form the key. The bottom line is always protect the tenant and if you have a doubt, DON'T!Good luck, hope this was helpful

__________________
Lovin it.

Your tenant giving access rights to someone else gives only access rights, nothing more. Depending on the situation, it isn't even necessary that you give gate code to the person seeking access. It is the tenant's responsibility to inform you if access rights for someone else are terminated.

These additional access people have tried changing codes, etc., but they have no right, as your tenant is the only one with these rights.

Attornies can give you more info, but it is the safe way to give no information to anyone but the tenant.

Astro (Bob)

We handle it a little differently -- anyone who had the gate code and the key can enter.

If they have the key and no code - tough! You ain't getting in!
If you have the code and no key - tough! You ain't getting in!
It puts the responsibility on the tenant to be responsible for their actions.

We watch closely who is coming in and where they are going. If they code in for one unit and go to a different unit -- BAD NEWS FOR THEM!!!! I have a baseball bat and a cell phone!

We do the same here Autodoc we have one person on the lease and that is who we will give the code to. Not even if the wife came in with the husband when they were renting and we know they were together then. You just never know what has happen since move in. We do not keep keys on file unless they request it and sign a form and then it goes into a sealed envelope. We keep all responsibility on the tenant for there unit.

__________________
Proud Karate Mom